This page includes written instructions and video tutorials to help administrative assistants (or instructors) launch and manage course evaluations online at the University of Missouri.

Page contents:

Getting Started

How do I request access to the system?

Administrative assistants, business/office support staff: Security is managed through the University of Missouri Registrar’s Office with the Student Applications Security Request Form.                                                               

Instructors: Instructors have built-in access to the system, but are able to view and manage only the classes they are assigned to teach.

How do I get started? 

To launch an evaluation for a class, visit and click the Evaluation Management button under the Instructors/Administrators heading.

Where do I log in? 

Once you click the Evaluation Management button, the login window will appear and prompt you to type in your MU pawprint.

Launching Course Evaluations

After an administrative assistant (or instructor) has logged into the Course Evaluation website, he or she will be presented with a list of classes, as seen below:

MU course evaluation menu screen

Steps to Launch a Single Course Evaluation

Would you rather watch a video with these instructions? Jump to the Video Tutorials section to watch and hear how to launch an individual evaluation.

  1. Click the blue information icon under the “Actions” column in the row of the class that needs an evaluation launched.
  2. After clicking the information icon, the Evaluation Management Details menu (pictured below) will appear.
  3. Next, select an Evaluation Form type (SB 389, Standard, or Expanded Standard Form) and update and/or review the evaluation start and end date. Most departments establish an evaluation window that is 7 days, 10 days, or 14 days in length, and typically use Stop Day as the evaluation end date.
  4. OPTIONAL: If you plan to use Custom Questions, please review the Adding Custom Questions section of this page, then add your Custom Questions.
  5. Finally, click the Launch Evaluation button to finish setting up an evaluation for a class.
Evaluation Management Details menu
Evaluation Management Details menu

Steps to Batch-Launch Multiple Course Evaluations

Would you rather watch a video with these instructions? Jump to the Video Tutorials section to watch and hear how to batch-launch multiple course evaluations.

Additional Features section, Need to Batch Launch Evaluations highlighted
  1. On the Course Evaluation Main Menu screen, go to the Additional Features section (middle, top of page) and click on the third line, “Need to Batch Launch Evaluations.”
  1. Use the dropdown selection boxes, if necessary, to choose the Academic Org (department) and the Subject Area. For most users, these will be filled by default.
Batch evaluation launch menu screen grab
  1. Next, establish an evaluation window to be used on all evaluations launched in this batch. Simply click in the boxes and a clickable calendar will pop up.
    Then choose an evaluation form to be used for all evaluations launched in this batch. The drop-down choices are Standard and SB-389. For those who prefer to use the Expanded form, this can be accomplished by choosing the Standard form in the dropdown box, then clicking on any of the sets of expanded questions. Once any of those sections are checked, the evaluation becomes the Expanded form.
Batch launch form selection screen grab
  1. Next, scroll down to the list of courses in your department. They are listed alphabetically by instructor name. Carefully select the instructors and classes for which an evaluation needs to be launched. Please note that every TYPE of class will be listed here, including some that typically do not need course evaluations, such as labs or discussion sections. Please be sure to give yourself plenty of time for this task, as you want to make sure you click on all of the lecture sections (if a course evaluation is desired).

    Types of classes that often do not need an evaluation are the following:
  • Lab sections or discussion sections, especially in cases where the Lecture instructor is also listed as the lab section/discussion section instructor
  • Doctoral Dissertation or Master Thesis classes
  • Special classes that are evaluated in alternative ways such as Study Abroad, Service Learning, or Internships (any of these types can use the evaluation system, if there is a practical way to do it)
  • Finally, even though many of you have used one cover sheet while combining undergraduate and graduate sections of a course, you will now need to launch both sections. In the last two lines of the example below, the course numbers 4540 and 7540 both need to be launched.  The launching choices below will be typical; notice that only 7 of the 14 courses have been selected to receive a course evaluation.
screen grab of batch launch course listing with 7 courses checked
  1. Once you have worked through the entire list, double check the evaluation window dates and the form type, then click the gold button labeled “Launch Evaluations” at either the top or bottom of the page.

Managing Course Evaluations

Explanation of terms used in the evaluation status column

Course evaluation status column example

On the main Course Evaluation Management page, you will see a column labeled “Status.” The evaluation status terms describe the various stages of completeness for any individual course evaluation.

The following is a list of possible evaluation status terms and what they mean:

  • Not Launched: Indicates that an evaluation has not yet been set up for this course.
  • Launched: Indicates that an evaluation survey has been established (set up) for this course. This survey is ready to open on the Evaluation Start Date. The professor has been notified, but the students have not received their first e-mail.
  • In-Progress: Indicates that the evaluation window is now open, and the course evaluation surveys are available for students to fill out. Students are receiving a series of three e-mail reminders. This evaluation is active!
  • Complete: Indicates that the evaluation window has passed and the course evaluation is closed for students. All submitted responses will be aggregated, and the final report will become available 36 hours after the official grade due date has passed.

How will an instructor know an evaluation was successfully launched?

After an evaluation has been launched (set up), an instructor will receive an email, like the one below, containing information about the scheduled course evaluation.

When can a final report be viewed?

Reports will be available for viewing approximately 36 hours after the official Registrar grade due date/time has passed. The PDF icon will appear in Actions column (far left) when the Course Evaluation reports are available for viewing. Reports can be accessed by the administrative assistant with myZou security (all department classes) or the instructor of the class (only the classes for which this professor is the Instructor of Record).

screen shot example when PDF available for download

Adding Custom Questions

Would you rather watch a video with these instructions? Jump to the Video Tutorials section to watch and hear how to add Custom Questions.

How does an administrative assistant or instructor create custom questions for use in a Course Evaluation? 

Please note that the process to add Custom Questions is a two-step process:

  • A custom question must first be added to a pool of available questions
  • Then the question can be selected from the pool and added to the evaluation

To get started, go to the Evaluation Management Details menu (by clicking the blue information icon next to a course) and click on the link under the sentence “Need to manage your custom questions?”

Alternatively, the custom questions page can be accessed from the Instructor/Administrator Course Evaluation Main Menu, under the heading titled Custom Questions.

Main menu manage custom questions

Simply follow the directions on these pages to establish any Custom Question and an appropriate response type.

Once all of the questions have been entered into the pool, a user may choose to add one or more of these questions directly on to the Course Evaluation by clicking on the green plus in the Evaluation Management Details menu when setting up a course evaluation:

Add custom questions by clicking on the green plus

Samples of Evaluation Forms

Click on any of the links below to preview the questions that appear on each type of form.

Video Tutorials

Video 1: How to Launch a Single Course Evaluation

Video 2: How to Set Up Multiple Course Evaluations at Once

Video 3: How to Add Custom Questions